Getting married? Congratulations on your upcoming wedding!
This Ultimate Wedding Planning Checklist is designed to make your dream wedding a reality without any stress. It includes everything you need and is easy to follow. We have also included a FREE printable wedding planning checklist for you to download too!
This comprehensive guide is a ONE-STOP resource with 107 items and 75 insightful links to help you plan an unforgettable wedding day.
If you're feeling overwhelmed with all the planning and details that need to be taken care of, we've got your happily ever after covered!
Categorize and break down all expenses such as venue, apparel, decorations, stationery, etc. It'll be super helpful to create a spreadsheet and set clear spending limits to keep things organized and make sure your big day doesn't turn into a financial headache.
Considering the lessons from the pandemic, think about adding wedding insurance to your budget - it can be a helpful safety net in case of unexpected hiccups, like unavoidable rescheduling or cancellation, vendor no-shows, etc.
When you're getting started with your plans, look into possible wedding dates and think about which season suits you best.
Start by drafting your guest list with input from both families, considering venue capacity and budget. Assign guests into categories based on priority and stay flexible to adjust as needed.
Explore with your partner your personal tastes, think about formal or informal, traditional or modern, and even themed weddings. Find colors and a style you both love—they'll guide decisions on attire, invitations, and venue decor as you plan.
A good planner can bring your vision to life without unnecessary stress. If you opt for one, research a few, set up chats, and make sure they fit your budget.
On your wedding day, assign a trusted friend or family member to handle vendor communication. Clearly state their responsibilities and prepare them to handle any unforeseen issues.
While not mandatory, premarital counseling is a valuable space for couples to discuss their relationship, improve communication, and set a foundation for a successful marriage.
Decide on whether you would like a formal or casual engagement party. Include important details like date, time, venue and dress code on your invitations and send them out 2 to 3 months in advance.
Save the date cards are not a requirement. If you decide to send one, include the bride and groom’s names, wedding date, city of where the wedding will take place (country if you're having a destination wedding) and make sure to mention that a formal invitation will follow. Send them out 6 to 8 months before the big day.
Your wedding invitation sets the tone for the big day and is the most important piece of your wedding stationery. Details to be included on the invitation card are the bride and groom’s names, wedding date and time, venue name, country (if it’s a destination wedding), city and state, and dress code if applicable. Include additional details such as accommodation and transportation, directions/map, website information and online RSVP on a separate Details card. If you opt for a formal RSVP card, make sure to include a return envelope with your address pre-printed.
Make it fun and pop the question to your girls with a proposal card. Do this early to allow enough time for planning a bachelorette party and finding the perfect bridesmaid dresses.
Normally, the bridal shower is hosted by the bridal party. On the invitation, include location, date and time, theme/dress code and RSVP information (eg. person in charge, phone number and date to RSVP by).
Send out physical or digital invitations 3 to 4 weeks before the event. Include details like date, time, location, dress code, RSVP details and other relevant information.
Set up a welcome sign and other signage (e.g. photo booth, gift table, reserved seat signs, and directional signs) to provide helpful directions to your guests.
A seating chart is set up at the entrance of the dining area to guide your guests to their table. Consider a unique and creative seating display to "wow" your guests as it is the one piece of stationery that no one will miss.
An alternative to seating chart, escort cards are normally placed on a table or display wall at the reception entrance where the guests will find the card with their name and table number . This option is less recommended for large weddings.
A ceremony program is optional, especially if your ceremony is on the shorter side. It outlines the order of events, wedding party details, and personal touches such as a thank you note.
Vow books are helpful aids for citing wedding vows and serve as meaningful keepsakes to cherish your love and promises to each other for the years to come.
For a seated dinner, printed menus are a great way to elevate your tablescape and the dining experience. If applicable, include meal choices and options for guests with dietary needs.
Place cards help guests locate their assigned seat at their table, streamlining the seating process. Consider your menu design and tablescape to ensure a cohesive aesthetic.
Use table number signs or cards if you opt for assigned seating at your reception. Ensure the table numbers/names are displayed clearly and opt for a design that matches your table-setting.
A bar menu simplifies choices and make things easier. Consider the tastes of your guests and add your favorite drinks as signature cocktails for a personal touch.
Add a personal touch to your wedding favors with tags customized with the couple's names and wedding date.
Thank you cards can be included at each place setting or sent after the wedding to express gratitude to your guests for their presence.
Consider whether you're having a local or a destination wedding, different types of venue (beach, garden, church, etc), your budget, and logistics. Check for aesthetics, acoustics, and any special requirements to find the right spot for your big day.
Find an officiant that suits your style. This could be a religious leader, civil officiant, or someone you know. Before the ceremony, discuss all details with the officiant to ensure everything runs smoothly. If it's a friend or family member, make sure they understand their responsibilities.
Start your search for the perfect wedding ring early together, allowing ample time to explore various styles and find one that you both love.
You can personalize your vows with a mix of traditional and original elements. Reflect on your relationship, consider tone and length.
To make your wedding memorable, choose emotional music for the processional entrance and celebratory tunes for the recessional exit.
Consider if you prefer live musicians, such as a string quartet, pianist or guitarist. Coordinate with them to discuss musical preferences, timing cues, and any specific requirements.
For a personalized and memorable wedding ceremony, you can include rituals or meaningful readings to be read by close family or friends. Plan in advance if you decide to include them.
Choosing a ring bearer pillow that matches your wedding theme or color scheme adds charm to the ceremony.
You may consider using aisle runners for the walk down the aisle, depending on your wedding ceremony order.
You can ask reliable friends or family to serve as ushers, helping guests find their seats and creating a welcoming atmosphere for your wedding ceremony.
Secure your reception venue well in advance. Evaluate its location, capacity, ambiance, and budget compatibility to ensure it sets the right atmosphere.
Decide on the type of food and how it will be served - buffet-style or plated meals. Research caterers in the area and check their menu styles. Caterers typically serve a limited number of events on any given day, it's best to book 8-10 months in advance.
Sort out your seating chart with thoughtful planning. Finalize your guest list, group them based on relationships, and design the chart flexibly to accommodate changes.
Plan for key rentals like chairs, linens, and lounge furniture that fit your wedding theme and style.
Pick a meaningful song for your first dance and plan any special dances. Consider taking dance lessons and coordinate with the DJ or band for smooth transitions.
Add some fun to your wedding prep with a first dance lesson. Work with an instructor on your chosen song and dance with confidence on your big day.
Schedule tasting sessions with your caterer and confirm if they can accommodate dietary needs and preferences. Finalize all the finer details of your menu ahead of time to allow sufficient time to source your menu cards.
Choose a cake design that matches your wedding theme. Consider colors, decorations, personal touches, and pick a flavor you both like.
Distribute timelines or itineraries to your wedding party, vendors, etc., to ensure everyone is on the same page.
Prepare a list of emergency contacts for vendors and the wedding party to ensure swift communication in case of any issues.
Consider securing an indoor venue or setting up tents in case of bad weather, and make sure to communicate the plan to everyone involved.
Start searching for your dream gown early and locate a few bridal boutiques that fit your personal style and budget. Pick a dress that makes you feel comfortable and confident.
After you've chosen a wedding gown, you can start searching for that perfect pair of bridal shoes that will match your dress and style. Don't forget to consider the venue and prioritize comfort.
Select jewelry and accessories that complement your bridal gown and any additional dresses if you plan on changing.
Match gloves to your gown's material and style, avoiding beads or sequins with pure silk to prevent snagging.
Consider the formality and style along with the fabric and color, keeping the season and overall theme in mind. Ensure it complements the bride's gown for a coordinated look.
Choose a pair that matches the style of the tux or suit, keeping it comfortable and coordinated with the overall theme.
Choose a color and material that complement the style of the tuxedo or suit and coordinate with the bride's gown.
Choose dresses that suit the overall theme and color palette of the wedding. Consider the comfort of your bridesmaids and opt for a style that complements the bridal gown for a cohesive and visually appealing look for your bridal party.
Choose accessories that go with the overall vibe, colors of the wedding, and bridesmaid dresses for a coordinated look.
Select tuxedos or suits that complement the groom's ensemble and align with the wedding theme and colors for a polished and cohesive look.
Choose bowties or ties that go with the tux or suit and match the overall style and color scheme of the wedding.
Schedule fittings in advance for both the groom and bride. Attend a few bridal gown fittings, pay attention to the details like length and comfort and allow sufficient time for multiple rounds of alterations.
Consider the season and theme. Select flowers that complement the overall aesthetic and match the bride's bouquet.
Consider corsages as an alternative to bouquets for bridesmaids, flower girls, or house party members.
Choose a seasonal bouquet that matches the theme. Try baby's breath, daisies or mini bridal bouquets.
Organize boutonnieres for the groom's party, including fathers, ring bearers, ushers, grandfathers, male readers, and officiant if needed. Choose seasonal flowers to match the wedding theme.
Select ceremony altar flowers with consideration for the season, theme, and overall wedding ambiance to enhance the ceremony setting.
Consider the season, wedding theme, and ambiance when selecting aisle pathway flowers to complement the altar and enhance the ceremony setting.
Choose pew flowers that match the season and wedding theme, attaching them to ends or along the side of seating rows for a cohesive look with altar and aisle flowers.
Select flowers that complement the wedding's color scheme and season, enhancing the tablescape for a memorable and cohesive reception atmosphere.
Thank your bridal party with personalized gifts or experiences and a thank you card to commemorate their support on your big day.
Consider wedding favors that match your theme or hold personal significance such as coasters, succulents, honey jars, or chocolates.
Choose the wedding entertainment style that suits your theme and preferences. Consider a live band or DJ. Check local options, read reviews, attend live shows, or listen to samples. Schedule meetings with potential providers to discuss your vision and ensure compatibility for your wedding.
Work with your DJ or band to craft a playlist, including key songs for special moments like the first dance and father-daughter dance.
You can consider enhancing your wedding guests' experience with a photo booth, games, or a dance floor featuring lighting effects for added fun.
Start researching for photographers/ videographers whose work resonates with your vision while staying within your budget. Communicate your needs and preferences and create a detailed wedding day timeline together.
If you plan to use your engagement photos for save-the-dates or invitations, review your timeline carefully and schedule ahead of time.
Typically scheduled 3 to 6 months before the wedding day. Choose a location that aligns with your style and wedding theme, and communicate your preferences to your photographer for the perfect shots.
Communicate with your photographer prior to your wedding day to ensure that they capture all the special moments throughout the day.
Contact vendors at least a week before the wedding to confirm final details such as arrival times, setup requirements, and any specific instructions.
Before booking your hair and makeup stylists, review their portfolios and read reviews. Schedule consultations and trial sessions to test different looks.
Get your nails done a day or two before your wedding day. Choose a nail design and color that complement your wedding theme and outfits you'll be wearing on your big day.
Finalize hair and makeup choices, secure appointments with chosen stylists, and confirm details such as timing, location, and specific requirements for the day.
Schedule a spa day for you and your partner a few days before your wedding to relax and indulge in haircuts, facials, and massages.
Explore options like classic cars, luxury vehicles, or horse-drawn carriages. Confirm details, choose a style that suits your theme and preferences and make sure to book in advance.
Explore options like shuttles or car services based on the location and distance to the wedding venue. Coordinate with providers for pick-up/drop-off points. Communicate details, including schedule, locations, and costs in advance.
Research and compare options, taking budget and convenience into consideration. Contact hotels and inquire about group rates and availability. Make sure to share with your guests in advance the booking details, including codes and relevent instructions.
Provide an informative pack including local details, attractions, a map highlighting key locations and contact information. This thoughtful gesture will make their stay more enjoyable and stress-free.
Create your wedding registry early and be thoughtful about what items to include. Pay attention to product specs, colors and sizes and include items in different price ranges to suit everyone.
Create a wedding website and share the link on your invitations or include registry details in an insert.
Know your local marriage license regulations, timelines, and requirements to ensure a smooth wedding planning process.
Make sure to gather and bring all necessary documents when applying for your marriage license at your local office.
Discuss changing last name(s) after marriage. Know the legal process and update documents, accounts, and records promptly. Keep family, friends, and employers informed.
Organize the bachelor/bachelorette party by discussing preferences, availability, guest list, expectations, and boundaries. Decide on surprises, themes, locations, or activities to ensure everyone has a great time!
Choose a suitable venue for your rehearsal dinner. Contact the venue to reserve the date, time, and communicate any special requirements.
Invite immediate family, bridal party, and close friends to the rehearsal dinner. Send out physical or digital invitations and include essential details about the event.
You can plan a structured dinner program which includes speeches, toasts, and a timeline to ensure a smooth flow of the evening.
Plan your honeymoon based on your budget, travel style, and interests. Once you have decided on a destination, book accommodations, flights, activities and acquire all travel documents in advance.
It is recommended to update your wills after any changes in your marital status. You might also consider opening a joint financial account, especially if you own a house and have a mortgage. If you're unsure about what to do next, seek advice from professionals who can provide expert guidance.
Take this opportunity to express gratitude to those who attended and contributed to your special day - your parents, guests who attended and gift givers who didn't make it, your wedding planner and vendors.
If you have moved into a new home, be sure to notify the post office in advance of your new address and request mail forwarding. Also send change of address cards to friends and family members.
While not the most exciting of tasks, but it is necessary. Even if you have created a registry, you may receive gifts that don't match your preferences or that someone else has already given you. It's important to take quick action to either return or exchange these items before it is too late to do so.
Pack items such as safety pins, a sewing kit, stain remover, phone chargers, extra makeup, hairpins etc, for a well-prepared wedding day emergency kit.
